The OASIS Graduate Director maintains accurate records for College of Education, Health, and Human Sciences graduate students. This includes all administrative forms related to graduate study. All graduate students are encouraged to read and keep a working copy of their particular degree level’s “Requirements/Program Planning Information” (see below). The information has been designed to assist graduate students in the steps and milestones required to achieve their degree. Located below are links to many of the forms graduate students will need to fulfill the requirements of their programs. Also included below are the current semester’s deadlines for particular forms to be submitted to OASIS.
The official method of communication at Florida State University is your FSU e-mail account. In order to stay informed and aware, you are required to set up and maintain your account and check it three times per week. If you choose to have your official FSU account forwarded to another e-mail account, you are still held responsible for all information distributed by the University to your FSU account.
Graduate Student Deadlines:
- Fall 2023 Graduate Student Deadlines
- Important Thesis and Dissertation Deadlines Spring 2023-Fall 2023
- Important Thesis and Dissertation Deadlines Summer 2023-Spring 2024
- Important Thesis and Dissertation Deadlines Summer 2024
Electronic Forms Submission Processes
To use DocuSign to obtain signatures on the forms listed on this page, follow the login instructions below. Under each form on this page, you’ll see the order of signatures needed to complete the form.
1. Go to docusign.fsu.edu.
2. Sign in with your FSUID and password.
3. Click “New” next to the “Sign or Get Signatures” option.
4. To obtain signatures on a document, choose “Send an Envelope” and upload the applicable form.
5. Add all required signers (and FSU email) on the applicable fields.
6. Need more help sharing an envelope with other users in DocuSign? Click here or visit DocuSign’s support site.
Authenticated electronic signatures are required on forms. Authenticated electronic signatures are obtained via Adobe Sign or DocuSign submission to all required signers.
Under each form listed in the drop-down menus below, you will find the order in which applicable signatures are to be collected, as well as and the form submission workflow for that form. If you need assistance with completing a form, please contact your department staff.
For Fall 2023 – Subject to change
Department Chairs
Forms requiring department chair signature must be routed to the applicable department chair listed below:
- Educational Leadership and Policy Studies - Dr. Stacey Rutledge (Associate Chair)
- Educational Psychology and Learning Systems – Dr. Lyndsay Jenkins (Associate Chair)
- Health, Nutrition, and Food Sciences - Dr. Lisa Griffiths
- Human Development and Family Science - Dr. Kristy Greene
- School of Teacher Education - Dr. Christine Andrews-Larson (Associate Chair)
- School of Teacher Education BS/MS Pathways - Dr. Rose Skepple
- Sport Management - Dr. Jeffrey James (Department Chair)
Department Staff
For assistance with form submissions, registration, or course offerings in the College of Education, please contact the appropriate department staff person listed below:
- Athletic Coaching: Dr. Timothy Baghurst
- Educational Leadership and Policy Studies
- Online MS, EdS and EdD programs in Educational Leadership/Administration: Nicole Wright
- All other ELPS programs: Kenia Alcy
- Educational Psychology and Learning Systems
- Registration (all programs): José Cruz-Torres
- Sport Psychology: José Cruz-Torres
- Instructional Systems and Learning Technologies; Learning and Cognition; Measurement and Statistics: Jennifer Walsh
- Career Counseling; Counseling Psychology and School Psychology; School Psychology; Clinical Mental Health Counseling, School Counseling: Jennifer Walsh (interim)
- Human Development and Family Science
- TBD
- Health, Nutrition, and Food Sciences
- TBD
- Sport Management: Joshua Boze
- School of Teacher Education
- Curriculum and Instruction Ph.D. and on-campus MS and EdS programs: Veronica Houck
- Curriculum and Instruction combined BS/MS pathway programs: Kimberly Howell
- Online MS program: Heather Murphy
Academic Dean's Office
- Office of Academic Services and Interns Support - Lisa Beverly (Co-Director)
- Requirements/Program Planning Information
- Master’s Program of Study (PDF), Master’s Program of Study (Word)
- Non-thesis track students: Student Signature* > Major Professor(s) > Committee Member 1 (if applicable) > Committee Member 2 (if applicable) > Additional Committee Members (if applicable) > Department Chair > Academic Dean via Matthew Lopez
*Department academic staff initiates submission of form for signatures. - Thesis-track students: Student Signature*> Major Professor(s) > Member 1> Member 2 > Additional Committee Members (if applicable) > Department Chair > Academic Dean via Lisa Beverly
*Department academic staff initiates submission of form for signatures.
- Non-thesis track students: Student Signature* > Major Professor(s) > Committee Member 1 (if applicable) > Committee Member 2 (if applicable) > Additional Committee Members (if applicable) > Department Chair > Academic Dean via Matthew Lopez
- Master’s Comprehensive Exam/Portfolio Defense Results
- Major Professor(s)* > All Consenting Members (if applicable) > All Dissenting Members (if applicable)
*Major professor or department staff initiates submission of form for signature(s).
Department staff or major professor submits the form to OASIS via Matthew Lopez.
- Major Professor(s)* > All Consenting Members (if applicable) > All Dissenting Members (if applicable)
- Graduate Application for Admission to Educator Preparation
- Graduate Application for Admission to Educator Preparation for Educational Leadership/Administration Programs
- Time Extension Request Form (Graduate School form)
- Major Professor(s) > Member 1> Member 2 > Additional Committee Members (if applicable) > Department Chair > Academic Dean via Lisa Beverly
*Student initiates form completion and submission of form for signatures.
- Major Professor(s) > Member 1> Member 2 > Additional Committee Members (if applicable) > Department Chair > Academic Dean via Lisa Beverly
Additional Forms for Master’s Thesis Students
- MS/EdS Prospectus Clearance Form
- Major Professor(s)* > Member 1> Member 2 > Additional Committee Members (if applicable) > Department Chair
*Student initiates form completion and submission of form for signatures. The form is submitted to OASIS (Lisa Beverly) by the department for Academic Dean approval.
- Major Professor(s)* > Member 1> Member 2 > Additional Committee Members (if applicable) > Department Chair
- COE IRB Approval Verification Form
- Major Professor(s)* > Department Chair
*Student initiates form completion and submission of form for signatures. The completed form is submitted to OASIS (Lisa Beverly) by the department or student.
- Major Professor(s)* > Department Chair
- Graduate Application for Admission to Educator Preparation
- Graduate Application for Admission to Educator Preparation for Educational Leadership/Administration Programs
- Requirements/Program Planning Information
- Specialist Program of Study (PDF), Specialist Program of Study (Word)
- Non thesis-track students: Student Signature*> Major Professor(s) > Member 1> Member 2 > Additional Committee Members (if applicable) > Department Chair > Academic Dean via Matthew Lopez.
*Department academic staff initiates submission of form for signatures. - Thesis-track students: Student Signature* > Major Professor(s) > Committee Member 1 (if applicable) > Committee Member 2 (if applicable) > Additional Committee Members (if applicable) > Department Chair > Academic Dean via Lisa Beverly.
*Department academic staff initiates submission of form for signatures.
- Non thesis-track students: Student Signature*> Major Professor(s) > Member 1> Member 2 > Additional Committee Members (if applicable) > Department Chair > Academic Dean via Matthew Lopez.
- Specialist’s Comprehensive Exam/Portfolio Defense Results Form
- Major Professor(s)* > All Consenting Members (if applicable) > All Dissenting Members (if applicable)
*Major professor or department staff initiates submission of form for signature(s).
Department staff or major professor submits the form to OASIS via Matthew Lopez.
- Major Professor(s)* > All Consenting Members (if applicable) > All Dissenting Members (if applicable)
- Time Extension Request Form (Graduate School form)
- Major Professor(s) > Member 1> Member 2 > Additional Committee Members (if applicable) > Department Chair > Academic Dean via Lisa Beverly.
*Student initiates form completion and submission of form for signatures.
- Major Professor(s) > Member 1> Member 2 > Additional Committee Members (if applicable) > Department Chair > Academic Dean via Lisa Beverly.
Additional Forms for Specialist Thesis Students
- MS/EDS Prospectus Clearance Form
- Major Professor(s)* > Member 1> Member 2 > Additional Committee Members (if applicable) > Department Chair
*Student initiates form completion and submission of form for signatures. The form is submitted to OASIS via Lisa Beverly by the department for Academic Dean approval.
- Major Professor(s)* > Member 1> Member 2 > Additional Committee Members (if applicable) > Department Chair
- COE IRB Approval Verification Form
- Major Professor(s)* > Department Chair
*Student initiates form completion and submission of form for signatures. The completed form is submitted to OASIS via Lisa Beverly by department or student.
- Major Professor(s)* > Department Chair
- Requirements/Program Planning Information
- Doctoral Program of Study (PDF), Doctoral Program of Study (Word)**
- Student Signature* > Major Professor(s) > Member 1 (if applicable) > Member 2 (if applicable) > Additional Committee Members (if applicable) > University Representative (if applicable) > Department Chair > Academic Dean via Lisa Beverly.
*Department academic staff initiates submission of form for signatures.
**See page 4 of the document for signature requirements.
- Student Signature* > Major Professor(s) > Member 1 (if applicable) > Member 2 (if applicable) > Additional Committee Members (if applicable) > University Representative (if applicable) > Department Chair > Academic Dean via Lisa Beverly.
- Diagnostic/Qualifying Examination
- Major Professor(s)* > All Committee Members (if applicable)
*Major professor or department staff initiates submission of form for signature(s).
Department submits the form to OASIS via Matthew Lopez.
- Major Professor(s)* > All Committee Members (if applicable)
- Doctoral Preliminary Exam Results Form
- Major Professor(s)* > Student > Academic Dean via Bernadine Thompson
*Major professor or department staff initiates submission of form for signature(s).
Department submits the form to OASIS via Bernadine Thompson.
- Major Professor(s)* > Student > Academic Dean via Bernadine Thompson
- Doctoral Preliminary Exam Retake Request
- Student Signature* > Major Professor(s) > Department Chair > Academic Dean via Lisa Beverly.
*Major professor(s) or department staff initiates submission of form for signatures.
- Student Signature* > Major Professor(s) > Department Chair > Academic Dean via Lisa Beverly.
- Admission to Candidacy Form
- Department Chair* > Student Signature > Major Professor(s)
*Department academic staff initiates submission of form for signatures.
Department submits the form to OASIS via Bernadine Thompson.
- Department Chair* > Student Signature > Major Professor(s)
- Dissertation Prospectus Guidelines
- Doctoral Prospectus Clearance Form
- Major Professor(s)* > Member 1 > Member 2 > University Representative > Additional Committee Members (if applicable) > Department Chair > Academic Dean via Lisa Beverly.
*Student initiates form completion and submission of form for signatures.
- Major Professor(s)* > Member 1 > Member 2 > University Representative > Additional Committee Members (if applicable) > Department Chair > Academic Dean via Lisa Beverly.
- COE IRB Approval Verification Form
- Major Professor(s)* > Department Chair
*Student initiates form completion and submission of form for signatures. The completed form is submitted to OASIS via Lisa Beverly by department or student.
- Major Professor(s)* > Department Chair
- University Representative Prospectus Defense Evaluation Form (Completed After Prospectus)
- *Student initiates form completion and submission of form to University Representative via DocuSign. The completed form will be forwarded to the Major Professor and to OASIS via Lisa Beverly.
- Time Extension Request Form (Graduate School Form)
- Major Professor(s)* > Member 1 > Member 2 > University Representative > Additional Committee Members (if applicable) > Department Chair > Academic Dean via Lisa Beverly.
*Student initiates form completion and submission of form for signatures.
- Major Professor(s)* > Member 1 > Member 2 > University Representative > Additional Committee Members (if applicable) > Department Chair > Academic Dean via Lisa Beverly.
Doctoral Annual Evaluation Forms
Major Professor(s) > Student Signature
*Major professor(s) or department staff initiates submission of form for signature(s).
The department or student submits the form to OASIS via Bernadine Thompson.
- Counseling and School Psychology Annual Evaluation
- Curriculum and Instruction (School of Teacher Education) Annual Evaluation
- Educational Leadership and Policy Annual Evaluation
- Foundations of Education Annual Evaluation
- Higher Education Annual Evaluation
- Instructional Systems and Learning Technologies Annual Evaluation
- Learning and Cognition Annual Evaluation
- Measurement and Statistics Annual Evaluation
- Sport Management Annual Evaluation
- Sport Psychology Annual Evaluation
- Academic Advisor Form
- Department/program staff submits the form to OASIS via Rhonda Hester.
- Graduate Transfer Credit
- Department Chair*
*Major professor or department staff initiates submission of form for signature(s). Must include a copy of the official transcript. Department submits the form to OASIS via Lisa Beverly. OASIS reviews and submits to Registrar’s Transfer Evaluation staff.
- Department Chair*
- Internal Credit Transfer
- Department Chair* > Academic Dean via Lisa Beverly
*Department staff initiates form completion and submission of form for signatures.
- Department Chair* > Academic Dean via Lisa Beverly
- Directed Independent Study, Preliminary Research, or Supervised Research Form
- Student Signature* > Supervising Professor > Department Chair
*Student initiates form completion and submission of form for signatures.
The form is retained in the academic department offering the course.
- Student Signature* > Supervising Professor > Department Chair
- Request to Modify Course Credit
- Department Chair > Academic Dean via Lisa Beverly
*Department staff initiates form completion and submission of form for signatures.
- Department Chair > Academic Dean via Lisa Beverly
- Request to Register for a Course on S/U Basis
- Major Professor* > Course Instructor
*Student initiates form completion and submission of form for signatures.
The department or student submits the form to OASIS via Lisa Beverly by email or DocuSign.
- Major Professor* > Course Instructor
- Request to Change Graduate Major
- Current Advisor* > New Advisor > Student Signature > Academic Dean via Lisa Beverly
*Department academic staff completes the form and initiates submission of form for signatures.
- Current Advisor* > New Advisor > Student Signature > Academic Dean via Lisa Beverly
- Request for Immediate Reinstatement After Academic Dismissal
- Major Professor(s)* > Department Chair > Academic Dean via Lisa Beverly
*Major professor initiates form completion and submission of form for signatures.
- Major Professor(s)* > Department Chair > Academic Dean via Lisa Beverly
- Late Course Drop Petition
- Course Instructor > Student Signature
*Student initiates form completion and submission of form for signatures. The student submits the form to OASIS via Lisa Beverly with Late Drop Form. Required for late Course Drops after 7th Week.
- Course Instructor > Student Signature
- Late Add Form
- Contact Department academic staff to request a late course add. Department Chair* > Academic Dean via Lisa Beverly (COE students only)
- *Department academic staff completes the form and initiates submission of form for signatures.
- Late Drop Form
- Student* > Academic Dean via Lisa Beverly. *Student generates late drop form in my.fsu.edu and submits the PDF form to Academic Dean via Lisa Beverly (CEHHS students only). Contact Department’s academic staff for assistance.
- Overload Permit
- Student Signature > Academic Dean via Lisa Beverly
*Student initiates form completion and submission for signature (via DocuSign or Adobe).
- Student Signature > Academic Dean via Lisa Beverly
- Incomplete Grade Agreement
- Student Signature > Course Instructor
*Student initiates form completion and submission of form for signatures.
The form is retained in the academic department offering the course.
The academic department submits a copy of the form to Bernadine Thompson via email.
- Student Signature > Course Instructor
- COE Supervisory Committee Revision Form
- Student Signature* > Major Professor(s) > Member 1 (if applicable) > Committee Member 2 (if applicable) > University Representative (if applicable) > Additional Committee Members (if applicable) > Department Chair > Academic Dean via Lisa Beverly
*Department academic staff initiates form completion and submission of form for signatures.
- Student Signature* > Major Professor(s) > Member 1 (if applicable) > Committee Member 2 (if applicable) > University Representative (if applicable) > Additional Committee Members (if applicable) > Department Chair > Academic Dean via Lisa Beverly
FSU Graduate School
The Graduate School offers information on funding opportunities, news and events, electronic thesis and dissertation (ETD) guidelines, degree programs and certificate programs, fee waivers, as well as links to staff contact information, a searchable scholarship database, important forms for students and much more.
All Electronic Thesis, Treatise and Dissertation content, and information can be found on The Graduate School’s website: http://gradschool.fsu.edu/academics-research/thesis-treatise-dissertation.
I have to drop/add a class, what do I do?
During the first four days of classes, students have an open add/drop period in which they can add and drop courses. Students are financially liable for any fees that appear on their schedule at the close of the add/drop period. After the add/drop period, the administrative staff is able to drop students’ courses through the SEVENTH week of classes, per University policy. After the seventh week of classes, courses may ONLY be dropped due to exceptional circumstances. Such courses will appear on the student’s transcript with the notation, “WD.” If students wish to drop a course after the seventh week of classes, they must contact the CEHHS Graduate Director, Lisa Beverly.
I passed my prelim exam early in the semester, can I now add dissertation hours?
A student cannot add dissertation hours during the semester in which prelims are passed. However, as long as the prelim exam is passed by the end of the seventh week of the semester, he/she may swap out DIS hours for dissertation hours. DIS hours are the only hours that can be switched to dissertation hours. Please contact the CEHHS Graduate for further information.
I passed my prelim exam after the seventh week of the semester and am now a doctoral candidate, but I cannot register for dissertation hours next semester.
Although you have passed prelims, you are not technically a doctoral candidate until your professor submits your grade at the close of the semester. This means that you will not be able to register for dissertation hours during your pre-registration window. Knowing that you are going to register for dissertation hours during the add/drop period at the beginning of the following semester, it is recommended that you build a schedule by simply registering for a course. On the first day of the add/drop period, you will add dissertation hours and drop the course. In doing so, you will avoid a $100 late registration fee.
